If you are a client of Gibland Secretarial Services Limited and/or Cabor Trustees Limited, we would be grateful if you would follow the procedure set out below immediately in order that the company management services or professional trusteeship being provided to you by these companies may be transferred to another licensed entity at the earliest possible opportunity.

The necessary steps to be taken are as follows:

1. Please see the list of licensed Gibraltar Company Managers / Professional Trustees which can be found at the Financial Services Commission website with the following link:-

• Company Managers - http://www.fsc.gi/fsclists/listbygroup.asp?Find=5

• Professional Trustees - http://www.fsc.gi/fsclists/listbygroup.asp?Find=13

2.  The following information and documentation are required to be submitted.

In the case of Gibland Secretarial Services Limited :

(a) Please provide us with the nature of your interest in the managed company.

(b) Please contact your choice of new service provider and once such service provider confirms to you that the company may be transferred to their management, please proceed to complete and provides us with the letter of instruction (please refer to link below) as well as the information required at (a) above.

Please note the following before completing the letter of instruction.

• The Letter of Instruction should be completed by every shareholder or beneficial owner of the Company
• Where the shareholder or beneficial owner is a body corporate, the Letter of Instruction must be signed by a person duly authorised to sign on its behalf. Evidence to the satisfaction of the Authorised Administrator showing that the body corporate’s signatory is duly authorised to perform this function, should also be submitted.
• Each Letter of Instruction should be accompanied by a passport copy of the addressor.

Download letter of instruction

We are happy to proceed with the transfer of the company to the new company managers upon receipt of scanned copies of the Letter(s) of Instruction provided we receive from the relevant persons an undertaking to provide the originals to us within 14 days.

In the case of a requested strike-off:

In addition to requesting the transfer of your company there are available alternative options if the Company is no longer required as it has no assets, liabilities or debts. In these instances you may provide us with your written request that Gibland seek the strike off of the company for a fee of £250 which includes the necessary payment to the Companies Registry. A letter of undertaking would be required stipulating that this is the course of action you wish Gibland to take on your behalf and you will also need to confirm that the company has no assets, debts or liabilities. A specimen form of letter to this effect has been enclosed for your guidance and Gibland would require your letter to be signed and returned in addition to the strike off fee if this is the chosen course of action.

Download strike off letter

Gibland would also accept a letter of undertaking from you confirming that Gibland should resign its services which would effectively lead to the Registrar of Companies striking off the company in due course at its discretion. The letter would also be required to confirm that the company has no assets, debts or liabilities. A specimen form of letter to this effect has been enclosed for your guidance and Gibland would require your letter to be signed and returned as soon as possible.

Download letter of resignation   

In the case of Cabor Trustees Limited:

(a) Please provide us with the following details:

• The nature of your connection to the Trust.
• The underlying assets of the Trust.

(b) Please contact your choice of new service provider and once such service provider confirms to you that the trust may be transferred to their management, please proceed to complete and provides us with the letter of instruction (please refer to link below) as well as the information required at (a) above.

Please note the following before completing the Letter of Instruction:

The Letter of Instruction should be completed by every person having the power to appoint new trustees under the terms of the Trust. If, under the terms of the Trust the power to appoint new trustees is vested in Cabor Trustees Limited, the Letter of Instruction should be completed by the settlor or protector of the Trust or, if there is no settlor or protector in existence, the principal beneficiary(ies) of the Trust.

• Where the person with the power to appoint new trustees is a body corporate (other than Cabor Trustees Limited), the Letter of Instruction must be signed by a person duly authorised to sign on the Company’s behalf, and evidence must be submitted showing, to the satisfaction of the Authorised Administrator, that the signatory is duly authorised to sign on the Company’s behalf.
• Each Letter of Instruction should be accompanied by a passport copy of the addressor.

Download letter of instruction

(c) We are happy to proceed with the transfer of the Trust to the new trustees upon receipt of scanned copies of the Letter(s) of Instruction provided we receive from the relevant person(s) an undertaking to provide the originals to us within 14 days.

3. Please contact Gibland/Cabor on:

• giblandadmin@grantthornton.gi

We regret having to write on these terms and hope you will appreciate that the steps that we have taken will serve to protect your interests and those of other clients of Gibland/Cabor.